Now Serving HVAC Companies Worldwide

Every Missed Call is a $3,800 Job Walking Out the Door.

We install a 60-second AI receptionist that answers, texts back, and books jobs 24/7 — so you stop losing work to the HVAC down the street who picks up faster.

Book My Free DemoSee How It Works
No setup fees
Live in 48 hours
Cancel anytime
RingBase AI — Live Dashboard
Recovered this month+34% vs last mo
$34,850
Jobs captured from calls you would've missed
47
Calls captured
58s
Avg response
31
Jobs booked
4.9
Review rating
Competitor got:0 of yours
62% of HVAC calls go unanswered after hoursAvg HVAC ticket: $380 service — $6,400 installClients typically recover $4K+ in the first 30 days60-second response wins the job 78% of the time62% of HVAC calls go unanswered after hoursAvg HVAC ticket: $380 service — $6,400 installClients typically recover $4K+ in the first 30 days60-second response wins the job 78% of the time
The Real Cost

Every unanswered call is revenue you already earned but never saw.

You're on a roof. In a crawl space. Driving between jobs. Meanwhile, the phone rings. They hang up. And they call the next HVAC company in Google.

62%
Of HVAC calls go unanswered after hours
Weekends, evenings, middle of service calls — these are exactly when your customers call with emergencies worth $800–$9,000 per job.
60s
Is the window before they call your competitor
Research shows 78% of homeowners book with the first contractor who responds. If you take more than a minute, you lose.
$45K
Average annual loss for a 2–3 truck shop
Just one missed replacement call a week quietly adds up to five figures a year — money that should have been yours.
Your competitor three miles away is using this exact system right now.
Every day you wait, they pick up another one of your jobs.
How It Works

Fully installed and running jobs for you in 48 hours.

You don't lift a finger. We forward your existing business line through our system, train the AI on your services, and hand you a dashboard that tracks every recovered job.

1
Day 1 — Onboarding
We learn your shop in a 20-minute call.
Services offered, pricing tiers, service area, after-hours rules, how you like to book jobs. We do the writing — you approve the scripts.
2
Day 2 — Go Live
We forward your existing number through our AI.
Your phone number never changes. Calls ring your trucks first. If no one picks up in 20 seconds, our AI answers with your shop's name and books the lead.
3
Under 60 seconds
Missed call? We text them back before they call the next HVAC company.
"Hey, this is [Your Shop]. Sorry we missed you. What's going on with your unit?" — conversational, warm, and on-brand. Books the job while you're still on the ladder.
4
Daily
Every booked job goes straight to your calendar.
Address, phone, service type, ready for your techs. Plus automatic review requests after the job is done so your Google rating keeps climbing.
The Comparison

Answering services miss calls. Extra staff gets expensive fast.

Here's what most HVAC companies try before they find us — and why it rarely works.

Answering Service or Extra Staff
$2,500–$5,000/month
Only answers 9-to-5, Mon–Fri
Nights, weekends, Christmas morning — nobody's there. That's when emergencies happen.
Generic scripts that don't sound like you
Customers can tell instantly. Trust drops, bookings drop, you lose the job.
No automatic text-back
Leads go cold. Competitor answers first. You lose the $3,800 job.
Sick days, turnover, training
Staff quit. Answering services drop accounts. You're constantly fixing it.
No review automation
Your Google rating stays where it is. Competitor's keeps climbing.
RingBase AI
Starting at $197/month
Answers 24/7/365 — including Christmas morning
Nights, weekends, holidays. Your phone never goes unanswered again.
Custom-trained on your shop's voice
Sounds like your front desk. Knows your pricing, services, and booking rules.
60-second text-back on every missed call
Books them before they Google "HVAC near me" and find your competitor.
Never calls in sick. Never quits.
No training, no overtime, no HR headaches. Just consistent, reliable pickups.
Automatic review requests after every job
Your Google rating climbs on autopilot. More reviews = more trust = more calls.
Most clients recover their full monthly cost from a single captured job in the first week.
What Clients Say

Real numbers from real HVAC shops.

Names and locations shared with client permission. Business names withheld at their request.

+$4,200 recovered — Week 1
"I was skeptical about letting a bot answer my phone. Week one, it booked a $6,200 AC replacement for a call that came in at 9:47 PM on a Saturday — I would've seen it Monday morning. That job alone paid for the whole year."
MR
Mike R.
3-truck HVAC shop — Calgary, AB
Rating went 4.1 → 4.8 in 6 weeks
"The review automation is a sleeper feature. We went from asking people for reviews (awkwardly, in person) to getting them automatically after every job. Our Google rating jumped almost a full star and the calls just kept coming in."
DK
David K.
2-truck HVAC shop — Denver, CO
3 installs booked over one weekend
"First July heatwave after install. Phone rang 40+ times on a Saturday while my whole crew was out on jobs. The AI booked 3 installs and 11 service calls by Sunday night. I came in Monday morning to a calendar full of jobs I had no idea existed."
JT
James T.
5-truck HVAC shop — Raleigh, NC
Pricing

Flat monthly pricing. No setup fees. Cancel anytime.

Most clients make back the entire month from a single captured job in week one.

Starter
$197/mo
Perfect for 1–3 truck operations
  • Missed call text-back (60 sec)
  • AI conversation & lead capture
  • Google review requests
  • Appointment reminders (2-step)
  • Up to 500 contacts
Start with Starter
MOST POPULAR
Standard
$397/mo
Most popular for growing HVAC companies
  • Everything in Starter
  • 30-day lead nurture sequence
  • Seasonal tune-up campaigns
  • Appointment reminders (5-step)
  • Up to 2,000 contacts
  • Monthly performance report
  • Priority support
Get Standard
EXCLUSIVITY AVAILABLE
Done For You
$797/mo
Best for multi-truck operations
  • Everything in Standard
  • Full CRM & pipeline management
  • Custom AI scripts for your brand
  • Unlimited contacts
  • Bi-weekly strategy calls
  • Dedicated account manager
  • Market exclusivity in your city
Claim My City
FAQ

Questions HVAC owners always ask.

Will this replace my front desk?
No — it works alongside your existing setup. Calls still ring your trucks/office first. If nobody picks up in 20 seconds (which is most of the time in this industry), our AI takes over, books the job, and drops the appointment into your calendar.
Do customers know they're talking to an AI?
Honestly — most don't notice. It's trained on your shop's voice, your pricing, your service area. It sounds like a warm, helpful receptionist. And unlike a human, it never gets tired, annoyed, or distracted.
How long does setup take?
48 hours from signup to live. One 20-minute onboarding call, we write the scripts, you review them, we forward your line — done. You don't need to change your phone number or install anything.
What if I don't get any new jobs from it?
Cancel anytime, no questions asked. But based on our data, if you're getting more than 10 calls a week and missing even 2 of them, the system pays for itself many times over in the first month.
Can I try it before I pay?
Yes — book a free 20-minute demo. We'll show you the live system, let you hear the AI handle a call, and walk through exactly what it would do for your shop. No pressure, no commitment.
Book Your Free Demo

Pick a time. We'll show you the system live — in 20 minutes.

No pressure pitch. Just a real look at how RingBase AI would answer calls, text back leads, and book jobs for your shop specifically.

Missed Call Calculator

How much are missed calls costing you?

Drag the sliders. See the money walking out the door every month you wait.

40
30%
3,800
25%
Lost per week$11,400
Lost per month$49,362
Lost every year$592,800
Stop the bleeding — Book My Free Demo

Numbers based on your inputs. Most HVAC shops underestimate this by 2x.